Privacy Policy

1. Introduction

EZ Esports ("we," "our," or "us") operates as a student-run, non-profit high-school esports league based in New York City. We are committed to protecting the privacy of all visitors to our website (ezesports.org) and all students, coaches, and school administrators who participate in our programs. This Privacy Policy explains what information we collect, how we use it, and your rights regarding that information.

2. Information We Collect

We may collect the following categories of information:

• Contact and identification information — name, school name, email address, and role (e.g., student, coach, administrator) submitted through application or contact forms.
• Usage data — browser type, pages visited, referring URLs, and general geographic region collected automatically through standard server logs and analytics tools.
• Player and roster information — in-game usernames, division placement (Varsity / Junior Varsity), and performance records entered by authorized school staff for league management purposes.
• Communications — content of messages sent to us via email or contact forms.

We do not knowingly collect personal information from children under 13. If you believe a child under 13 has submitted information to us without parental consent, please contact us at info@ezesports.org so we can remove it promptly.

3. How We Use Your Information

We use the information we collect to:

• Process school applications and respond to inquiries.
• Operate, maintain, and improve league standings, schedules, and rosters.
• Send administrative communications about league events, schedule changes, or important announcements.
• Analyze aggregate usage trends to improve our website and services.
• Comply with applicable laws and protect the rights and safety of our participants.

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

4. Cookies and Tracking

Our website may use cookies and similar technologies to maintain session state (e.g., for our staff admin portal) and to collect aggregate analytics data. You may disable cookies through your browser settings; note that some site functionality (such as the admin portal) may not work correctly without cookies.

We may use third-party analytics services (e.g., Vercel Analytics) that collect anonymized usage data under their own privacy policies. No individually identifiable data is shared with these services.

5. Data Sharing and Disclosure

We may share information in the following limited circumstances:

• Service providers — trusted vendors who assist with hosting, database infrastructure, or email delivery, bound by confidentiality obligations.
• School administrators— roster and player data may be shared with the relevant school's authorized staff.
• Legal requirements — when required by law, court order, or governmental authority.
• Safety — to protect the safety and well-being of our participants or the public.

6. Data Retention

We retain personal information only as long as necessary for the purposes described in this policy or as required by law. League season data (standings, rosters) may be retained indefinitely for archival purposes. You may request deletion of your personal data by contacting us (see Section 9).

7. Security

We implement reasonable technical and organizational safeguards to protect information against unauthorized access, alteration, disclosure, or destruction. These include encrypted connections (HTTPS), access controls on administrative functions, and periodic security reviews. No method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

8. Third-Party Links

Our website may contain links to third-party platforms such as Twitch, YouTube, Discord, Instagram, and Twitter/X. This Privacy Policy does not apply to those sites. We encourage you to review the privacy policies of any third-party sites you visit.

9. Your Rights and Choices

Depending on your jurisdiction, you may have rights to access, correct, or delete your personal information, or to object to certain processing. To exercise these rights or ask questions about your data, please contact us at:

info@ezesports.org

We will respond to verifiable requests within a reasonable timeframe. Some information may need to be retained even after a deletion request to comply with legal obligations or legitimate organizational interests.

10. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date at the top of this page. Continued use of our website after any changes constitutes your acceptance of the revised policy. We encourage you to review this page periodically.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please reach out to: